Nonprofit Startup Project
By: Rachel Thompson
Love for our Troops,
a project studying the process of
starting a nonprofit organization.
Love for Our Troops is made up
nonprofit organization. All of the names, addresses, etc. are fictitious.
Nonprofit Governance, Finance,
& Law
Hamline University
Spring 2015
Love for Our
Troops
loveforourtroops.org
admin@loveforourtroops.org
(651)123-4567
Mission:
To support American soldiers by
making their deployment as comfortable as possible through sending care
packages and creating support systems.
Vision:
Love of Our Troops strives for
American soldiers to feel supported and comfortable during deployment.
Programs:
Our programs are designed to
support deployed American soldiers physically and emotionally through creating
more comfortable deployments and creating support systems. We believe that
happy and healthy soldiers will be more productive, safe, have a higher chance
of re-enlisting, send a positive message to prospective recruits, and have
happier lives after deployment. Our two main programs, Adopt a Soldier and
Operation Home, are described below.
·
Adopt
a Soldier
o
Volunteers
write (via email and postal mail) and send care packages to provide civilian
contact to soldiers who do not have support systems at home
o
Small
care packages sent from individual supporters/organizations that include items
from our list of approved donations.
·
Operation
Home
o
Large
care packages are assembled in our facilities by our staff and volunteers and
sent to entire deployed platoons.
§
May
Include (but not limited to): blankets, video games, books, magazines,
religious readings, food, playing cards, games, small appliances
Love for Our Troops: Start Up Budget
Overview: Love
for Our Troops needs a space that the Executive Director, 2 Program
Directors, and 2 interns can both work in an office setting as well as have a
warehouse and work space for volunteers to put together Operation Home large
care packages.
|
|||||||
Expenses
|
|||||||
Buildings/Real Estate
|
|||||||
Deposit + 2 months rent
|
$ 3,000.00
|
1 month deposit, 2 month rent
|
|||||
Total Buildings/Real Estate
|
$ 3,000.00
|
||||||
Leasehold Improvements
|
|||||||
New Paint
|
$ 500.00
|
||||||
Clean Up Outside/Landscape
|
$ 200.00
|
||||||
Clean Up Inside
|
$ 200.00
|
||||||
Total Leasehold Improvements
|
$ 900.00
|
||||||
Capital Equipment List
|
|||||||
Furniture
|
$ 2,200.00
|
5 desks, 5 chairs, 2 wood chairs
|
|||||
Equipment
|
$ 1,825.00
|
5 computers, 1 printer, 3 phones
|
|||||
Fixtures
|
$ 1,475.00
|
New lighting, faucets, blinds
|
|||||
Total Capital Equipment
|
$ 5,500.00
|
||||||
Location and Admin Expenses
|
|||||||
Utility deposits
|
$ 300.00
|
||||||
Legal/accounting/filing fees
|
$ 1,500.00
|
||||||
Prepaid insurance
|
$ 1,800.00
|
6 months, $300
|
|||||
Pre-opening salaries
|
$
24,166.67
|
2 months, ED, PD1, PD2
|
|||||
Internet
|
$ 100.00
|
2 months, $100/month
|
|||||
Total Location and Admin Expenses
|
$
27,866.67
|
||||||
Opening Inventory
|
|||||||
Packing materials
|
$ 190.00
|
one sixth of year
|
|||||
Package contents
|
$ 1,666.67
|
one sixth of year
|
|||||
Office supplies
|
$ 83.33
|
one sixth of year
|
|||||
Total Inventory
|
$ 1,940.00
|
||||||
Advertising and Promotional Expenses
|
|||||||
Advertising (online)
|
$ 133.33
|
one sixth of year 1 + start up
|
|||||
Signage
|
$ 2,070.00
|
Building sign, directional signs (3),
|
|||||
Advertising (print)
|
$ 166.67
|
one sixth of year 1 + start up
|
|||||
Website
|
$ 500.00
|
$200 set up + $300 prepaid for whole year
|
|||||
Total Advertising/Promotional Expenses
|
$ 2,870.00
|
||||||
Reserve for Contingencies
|
$ 3,000.00
|
||||||
Total Expenses
|
$
45,076.67
|
||||||
Operation Home
Large
care packages are assembled in our facilities by our staff and volunteers and
sent to entire deployed platoons. These care packages may include (but not
limited to): blankets, video games, books, magazines, religious readings, food,
playing cards, games, and small appliances. Our staff is responsible for
assembling the packages, but we ask for volunteers to come into our facilities
and help us or donate items to include. We ask soldiers or their loved ones to
reach out to us to help us decide which platoons to support. We believe that
all soldiers deserve this treat, but we try to honor a need basis first and
serve platoons who lack support systems, have been deployed the longest, or are
in extreme conditions first.
SMART Goals:
·
To
have 20 volunteer groups who regularly volunteer to assemble packages with us.
·
Provide
50 large care packages to platoons during the 2016, 2017, and 2018 holiday
seasons.
·
Host
3 holiday mall drives (2016, 2017, and 2018) to collect care package items.
Operation Home Program Budget 2016
|
||||||
Revenues
|
$ 177,127.50
|
Goal: total expenses + 10%
|
||||
Expenses
|
Explanations
|
|||||
Wages and Benefits
|
||||||
Executive Director (70%)
|
$ 48,125.00
|
$55,000 total, 25% for taxes/benefits
|
||||
Program Director
|
$ 56,250.00
|
$45,000 total, 25% for taxes/benefits
|
||||
Summer Intern
|
$ 2,000.00
|
stipen
|
||||
PPE
|
||||||
Facilities (80%)
|
$ 9,600.00
|
$1000/month
|
||||
Insurance (80%)
|
$ 5,760.00
|
$600/month *(80%)
|
||||
Van
|
$ 15,000.00
|
Need new in year 2016
|
||||
Van Insurance
|
$ 6,000.00
|
$500/month
|
||||
Gasoline
|
$ 800.00
|
2000 miles, 10 mpg, $4 per gallon
|
||||
Supplies
|
||||||
Packaging Materials
|
$ 1,140.00
|
200 boxes + tape
|
||||
Package Contents
|
$ 10,000.00
|
50 packages * $200
|
||||
Volunteer Support
|
$ 900.00
|
Supplies/snacks/etc for 300 volunteers
|
||||
Office
|
$ 200.00
|
|||||
Phone/Internet
|
$ 600.00
|
$100/month, 50%
|
||||
Shipping
|
$ 3,200.00
|
200 APO USPS flat rate boxes, about $16 each
|
||||
Marketing/Advertising
|
||||||
Online
|
$ 100.00
|
Facebook, pinterest, etc. promotions
|
||||
Paper
|
$ 200.00
|
brochures, postcards, etc
|
||||
Website (50%)
|
$ 150.00
|
website management, $300 total/year
|
||||
Misc.
|
$ 1,000.00
|
|||||
Total Expenses
|
$
161,025.00
|
|||||
Adopt a Soldier
Volunteers write (via
email and postal mail) and send care packages to provide civilian contact to
soldiers. These soldiers include those who do not have home support systems or
whose home support system cannot not provide them with the support a soldier
deserves. This usually means deployed soldiers who are between 18 and 24 years
old and unmarried, but we serve all and any soldier who reaches out to us. Volunteers/organizations
send small care packages that include items from our list of approved donations
(blankets, food, games, books, etc.). We ask for individual volunteers, but
Adopt a Soldier is a great opportunity for Sunday school classes,
elementary/middle school classes, or small volunteer groups.
SMART Goals:
·
To have 200
soldiers adopted by October 2016. (October tends to be a deadline to send holiday
packages to soldiers deployed in the Middle East)
·
To have 400
soldiers adopted by October 2017.
·
To have 600
soldiers adopted by October 2018
Adopt a Soldier Budget 2016
|
||||||
Revenues
|
$
89,570.25
|
Goal: Total Expenses + 10%
|
||||
Expenses
|
Explanations
|
|||||
Wages and Benefits
|
||||||
Executive Director (30%)
|
$
17,187.50
|
$55,000 total, 25% for taxes/benefits
|
||||
Program Director
|
$
56,250.00
|
$45,000 total, 25% for taxes/benefits
|
||||
Summer Intern
|
$ 2,000.00
|
stipen
|
||||
PPE
|
||||||
Facilities (20%)
|
$ 2,400.00
|
$1000/month
|
||||
Insurance (20%)
|
$ 1,440.00
|
$600/month
|
||||
Supplies
|
||||||
Office
|
$ 300.00
|
|||||
Phone/Internet
|
$ 600.00
|
$100/month, 50%
|
||||
Volunteer Support
|
$ 300.00
|
resources for 200 adoptors, $1.50 each
|
||||
Marketing/Advertising
|
||||||
Online
|
$ 100.00
|
Facebook, pinterest, etc. promotions
|
||||
Paper
|
$ 200.00
|
brochures, postcards, etc
|
||||
Website (50%)
|
$ 150.00
|
website management, $300 total/year
|
||||
Misc.
|
$ 500.00
|
|||||
Total Expenses
|
$
81,427.50
|
|||||
Love for Our Troops 2016
Operational Budget
|
|||||||||||||
Jan-16
|
Feb-16
|
Mar-16
|
Apr-16
|
May-16
|
Jun-16
|
Jul-16
|
Aug-16
|
Sep-16
|
Oct-16
|
Nov-16
|
Dec-16
|
Total 2016
|
|
Revenues
|
|||||||||||||
Government Grants
|
$8,924
|
$8,924
|
|||||||||||
Foundation Grants
|
$6,693
|
$6,366
|
$6,357
|
$6,357
|
$6,349
|
$7,032
|
$7,496
|
$6,871
|
$6,661
|
$6,572
|
$6,670
|
$7,036
|
$80,459
|
Individual Contributions
|
$4,462
|
$12,732
|
$8,476
|
$4,238
|
$6,349
|
$7,032
|
$4,997
|
$4,580
|
$4,441
|
$8,763
|
$6,670
|
$7,036
|
$79,775
|
Special Events
|
$9,995
|
$9,381
|
$19,376
|
||||||||||
Inkind Donations
|
$4,462
|
$4,244
|
$4,238
|
$4,238
|
$4,232
|
$7,032
|
$7,496
|
$4,580
|
$4,441
|
$6,572
|
$8,893
|
$9,381
|
$69,810
|
Total Revenue
|
$24,540
|
$23,341
|
$19,072
|
$14,833
|
$16,930
|
$21,096
|
$29,984
|
$16,031
|
$15,543
|
$21,907
|
$22,233
|
$32,835
|
$258,344
|
Expenses
|
|||||||||||||
Wages & Benefits
|
|||||||||||||
Executive Director
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$68,750
|
Program Director OH
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$56,250
|
Program Director AAS
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$56,250
|
Summer Intern OH
|
$667
|
$667
|
$667
|
$2,000
|
|||||||||
Summer Intern AAS
|
$667
|
$667
|
$667
|
$2,000
|
|||||||||
Total Wages &
Benefits
|
$15,104
|
$15,104
|
$15,104
|
$15,104
|
$15,104
|
$16,438
|
$16,438
|
$16,438
|
$15,104
|
$15,104
|
$15,104
|
$15,104
|
$185,250
|
PPE
|
|||||||||||||
Facilities
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$12,000
|
Insurance
|
$500
|
$500
|
$500
|
$500
|
$500
|
$500
|
$500
|
$500
|
$500
|
$500
|
$500
|
$500
|
$6,000
|
Utilities
|
$200
|
$200
|
$175
|
$175
|
$150
|
$150
|
$200
|
$200
|
$150
|
$150
|
$175
|
$200
|
$2,125
|
Van Insurance
|
$450
|
$450
|
$450
|
$450
|
$450
|
$450
|
$450
|
$450
|
$450
|
$450
|
$450
|
$450
|
$5,400
|
Gasoline
|
$67
|
$67
|
$67
|
$67
|
$67
|
$67
|
$67
|
$67
|
$67
|
$67
|
$67
|
$67
|
$800
|
Total PPE
|
$2,217
|
$2,217
|
$2,192
|
$2,192
|
$2,167
|
$2,167
|
$2,217
|
$2,217
|
$2,167
|
$2,167
|
$2,192
|
$2,217
|
$26,325
|
Supplies
|
|||||||||||||
Packaging Materials
|
$95
|
$48
|
$48
|
$48
|
$48
|
$95
|
$190
|
$57
|
$114
|
$95
|
$114
|
$190
|
$1,140
|
Package Contents
|
$833
|
$417
|
$417
|
$417
|
$417
|
$833
|
$1,667
|
$500
|
$1,000
|
$833
|
$1,000
|
$1,667
|
$10,000
|
Volunteer Support
|
$100
|
$50
|
$50
|
$50
|
$50
|
$100
|
$200
|
$60
|
$120
|
$100
|
$120
|
$200
|
$1,200
|
Office
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$400
|
Shipping
|
$267
|
$133
|
$133
|
$133
|
$133
|
$267
|
$533
|
$160
|
$320
|
$267
|
$320
|
$533
|
$3,200
|
Phone/Internet
|
$100
|
$100
|
$100
|
$100
|
$100
|
$100
|
$100
|
$100
|
$100
|
$100
|
$100
|
$100
|
$1,200
|
Total Supplies
|
$1,428
|
$781
|
$781
|
$781
|
$781
|
$1,428
|
$2,723
|
$910
|
$1,687
|
$1,428
|
$1,687
|
$2,723
|
$17,140
|
Marketing/Advertising
|
|||||||||||||
Online
|
$17
|
$17
|
$17
|
$17
|
$17
|
$17
|
$17
|
$17
|
$17
|
$17
|
$17
|
$17
|
$200
|
Paper
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$400
|
Wesite
|
$300
|
$300
|
|||||||||||
Total Marketing/Ad
|
$350
|
$50
|
$50
|
$50
|
$50
|
$50
|
$50
|
$50
|
$50
|
$50
|
$50
|
$50
|
$900
|
Misc.
|
$300
|
$300
|
$300
|
$300
|
$300
|
$300
|
$300
|
$300
|
$300
|
$300
|
$300
|
$300
|
$3,600
|
Total Expenses
|
$19,399
|
$18,452
|
$18,427
|
$18,427
|
$18,402
|
$20,383
|
$21,728
|
$19,915
|
$19,308
|
$19,049
|
$19,333
|
$20,394
|
$233,215
|
Net Income
|
$2,910
|
$2,768
|
$2,764
|
$2,764
|
$2,760
|
$3,057
|
$3,259
|
$2,987
|
$2,896
|
$2,857
|
$2,900
|
$3,059
|
$34,982
|
Love for Our Troops Cash
Flow Statement 2016
|
|||||||||||||
Jan-16
|
Feb-16
|
Mar-16
|
Apr-16
|
May-16
|
Jun-16
|
Jul-16
|
Aug-16
|
Sep-16
|
Oct-16
|
Nov-16
|
Dec-16
|
Total 2016
|
|
Starting Cash
|
$50,000
|
$50,679
|
$51,325
|
$47,732
|
$39,900
|
$34,196
|
$27,877
|
$28,638
|
$20,174
|
$11,968
|
$8,253
|
$2,260
|
$5,319
|
Revenues
|
|||||||||||||
Government Grants
|
$8,924
|
$8,924
|
|||||||||||
Foundation Grants
|
$6,693
|
$6,366
|
$6,357
|
$6,357
|
$6,349
|
$7,032
|
$7,496
|
$6,871
|
$6,661
|
$6,572
|
$6,670
|
$7,036
|
$80,459
|
Individual Contributions
|
$4,462
|
$12,732
|
$8,476
|
$4,238
|
$6,349
|
$7,032
|
$4,997
|
$4,580
|
$4,441
|
$8,763
|
$6,670
|
$7,036
|
$79,775
|
Special Events
|
$9,995
|
$9,381
|
$19,376
|
||||||||||
Inkind Donations
|
|||||||||||||
Total Revenue
|
$20,078
|
$19,097
|
$14,833
|
$10,595
|
$12,697
|
$14,064
|
$22,488
|
$11,451
|
$11,102
|
$15,335
|
$13,340
|
$23,453
|
$188,534
|
Expenses
|
|||||||||||||
Wages & Benefits
|
|||||||||||||
Executive Director
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$5,729
|
$68,750
|
Program Director OH
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$56,250
|
Program Director AAS
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$4,688
|
$56,250
|
Summer Intern OH
|
$667
|
$667
|
$667
|
$2,000
|
|||||||||
Summer Intern AAS
|
$667
|
$667
|
$667
|
$2,000
|
|||||||||
Total Wages & Benefits
|
$15,104
|
$15,104
|
$15,104
|
$15,104
|
$15,104
|
$16,438
|
$16,438
|
$16,438
|
$15,104
|
$15,104
|
$15,104
|
$15,104
|
$185,250
|
PPE
|
|||||||||||||
Facilities
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$1,000
|
$12,000
|
Insurance
|
$500
|
$500
|
$500
|
$500
|
$500
|
$500
|
$500
|
$500
|
$500
|
$500
|
$500
|
$500
|
$6,000
|
Utilities
|
$200
|
$200
|
$175
|
$175
|
$150
|
$150
|
$200
|
$200
|
$150
|
$150
|
$175
|
$200
|
$2,125
|
Van Insurance
|
$450
|
$450
|
$450
|
$450
|
$450
|
$450
|
$450
|
$450
|
$450
|
$450
|
$450
|
$450
|
$5,400
|
Gasoline
|
$67
|
$67
|
$67
|
$67
|
$67
|
$67
|
$67
|
$67
|
$67
|
$67
|
$67
|
$67
|
$800
|
Total PPE
|
$2,217
|
$2,217
|
$2,192
|
$2,192
|
$2,167
|
$2,167
|
$2,217
|
$2,217
|
$2,167
|
$2,167
|
$2,192
|
$2,217
|
$26,325
|
Supplies
|
|||||||||||||
Packaging Materials
|
$95
|
$48
|
$48
|
$48
|
$48
|
$95
|
$190
|
$57
|
$114
|
$95
|
$114
|
$190
|
$1,140
|
Package Contents
|
$833
|
$417
|
$417
|
$417
|
$417
|
$833
|
$1,667
|
$500
|
$1,000
|
$833
|
$1,000
|
$1,667
|
$10,000
|
Volunteer Support
|
$100
|
$50
|
$50
|
$50
|
$50
|
$100
|
$200
|
$60
|
$120
|
$100
|
$120
|
$200
|
$1,200
|
Office
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$400
|
Shipping
|
$267
|
$133
|
$133
|
$133
|
$133
|
$267
|
$533
|
$160
|
$320
|
$267
|
$320
|
$533
|
$3,200
|
Phone/Internet
|
$100
|
$100
|
$100
|
$100
|
$100
|
$100
|
$100
|
$100
|
$100
|
$100
|
$100
|
$100
|
$1,200
|
Total Supplies
|
$1,428
|
$781
|
$781
|
$781
|
$781
|
$1,428
|
$2,723
|
$910
|
$1,687
|
$1,428
|
$1,687
|
$2,723
|
$17,140
|
Marketing/Advertising
|
|||||||||||||
Online
|
$17
|
$17
|
$17
|
$17
|
$17
|
$17
|
$17
|
$17
|
$17
|
$17
|
$17
|
$17
|
$200
|
Paper
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$33
|
$400
|
Wesite
|
$300
|
$300
|
|||||||||||
Total Marketing/Ad
|
$350
|
$50
|
$50
|
$50
|
$50
|
$50
|
$50
|
$50
|
$50
|
$50
|
$50
|
$50
|
$900
|
Misc.
|
$300
|
$300
|
$300
|
$300
|
$300
|
$300
|
$300
|
$300
|
$300
|
$300
|
$300
|
$300
|
$3,600
|
Total Expenses
|
$19,399
|
$18,452
|
$18,427
|
$18,427
|
$18,402
|
$20,383
|
$21,728
|
$19,915
|
$19,308
|
$19,049
|
$19,333
|
$20,394
|
$233,215
|
End Cash
|
$50,679
|
$51,325
|
$47,732
|
$39,900
|
$34,196
|
$27,877
|
$28,638
|
$20,174
|
$11,968
|
$8,253
|
$2,260
|
$5,319
|
-$39,362
|
ARTICLES OF INCORPORATION
of Love for Our Troops
The undersigned incorporator(s)
is an (are) individual(s) 18 years of age or older and adopt the following
articles of incorporation to form a nonprofit corporation (Chapter 317A).
Article I –
Name
The name of this corporation
shall be Love for Our Troops.
Article II –
Registered Office Address
The place in Minnesota where the
principal office of the corporation is to be located at 1536 Hewitt Ave., St.
Paul, Minnesota, 55104.
Article III –
Purpose
This corporation is organized
exclusively for charitable, religious, educational, and scientific purposes as
specified in Section 501(c)(3) of the Internal Revenue Code, including for such
purposes, the making of distributions to organizations that qualify as exempt
organizations under Section 501(c)(3) of the Internal Revenue Code, or the
corresponding section of any future federal tax code.
The purpose of Love for Our
Troops is to support and comfort deployed American soldiers. Love for Our
Troops does this by providing civilian support systems for soldiers who do not
have home support systems and by sending large care packages to make deployment
feel a little more like home.
Article IV –
Exemption Requirements
At all times the following shall
operate as conditions restricting the operations and activities of the
corporation:
1. No part of the net earnings
of the organization shall inure to the benefit of, or be distributable to its
members, trustees, officers, or other private persons, except that organization
shall be authorized and empowered to pay reasonable compensation for services
rendered and to make payments and distributions in furtherance of the purpose
set forth in the purpose clause hereof.
2. No substantial part of the
activities of the corporation shall constitute the carrying on of propaganda or
otherwise attempting to influence legislation, or any initiative or referendum
before the public, and the corporation shall not participate in, or intervene
in (including by publication or distribution of statements), any political
campaign on behalf of, or in opposition to, any candidate for public office.
3. Notwithstanding any other
provisions of this document, the organization shall not carry on any other
activities not permitted to be carried on by an organization exempt from
federal income tax under Section 501(c)(3) of the Internal Revenue Code or
corresponding section of any future tax code, or by an organization,
contributions to which are deductible under section 170(c)(2) of the Internal Revenue
Code, or corresponding section of any future tax code.
Article V –
Membership and Board of Directors
This corporation shall have
members. The eligibility, rights and obligations of the members will be
determined by the organization's bylaws.
The management of the affairs of
the corporation shall be vested in a board of directors, as defined by the
corporation's bylaws. No director shall have any right, title, or interest in
or to any property of the corporation.
The number of directors
constituting the initial board of directors is four (4); their names and
addresses are as follows:
Carly Richardson, Inver Grove
Heights, MN
Megan Taylor, Spring Valley, MN
Sydney Johnson, Winona, MN
Rachel Thompson, St. Paul, MN
Members of the initial board
shall serve until the first annual meeting, at which they will be deemed
qualified and then elected or removed and replaced according to the bylaws.
Article VI –
Personal Liability
No member, officer, or director
of this corporation shall be personally liable for the debts or obligations of
this corporation of any nature whatsoever, nor shall any of the property of the
members, officers, or directors be subject to the payment of the debts or obligations
of this corporation.
Article VII –
Duration and Dissolution
The duration of the corporate
existence shall be perpetual until dissolution.
Upon the dissolution of the
organization, assets of the corporation shall be distributed for one or more
exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue
Code, or corresponding section of any future federal tax code, or shall be
distributed to the United Service Organization (USO).
Article VIII –
Incorporators
In witness whereof, we, the
undersigned, have hereunto subscribed our names for the purpose of forming the
corporation under the laws of the State of Minnesota and certify we executed
these Articles of Incorporation this January 1 of 2015.
________________________________________________________________________
Signature
________________________________________________________________________
Address, City, State, ZIP
________________________________________________________________________
Signature ________________________________________________________________________
Address, City, State, ZIP
________________________________________________________________________
Signature
________________________________________________________________________
Address, City, State, ZIP
Love for Our Troops
Bylaws
Article I — Name and Purpose
Section 1
The
name of the organization is Love for Our Troops, Inc.
Section 2
This
corporation is organized exclusively for charitable, literary, and educational
purposes, including for such purposes, the making of distributions to
organizations that qualify under section 501(c)(3) of the Internal Revenue
Code, or any corresponding section of any future federal tax code.
The
purpose of Love for Our Troops is to support and comfort deployed American
soldiers. Love for Our Troops does this by providing civilian support systems
for soldiers who do not have home support systems and by sending large care
packages to make deployment feel a little more like home.
Article
II — Members
Section 1
Membership
in the corporation will consist of elected directors and board members.
Article
III — Board of Directors
Section 1
The board of directors is responsible for setting policy,
governing the organization, delegating power, hire the executive director, and
conduct business. There are to be a minimum of seven board members and a
maximum of 15 board members.
Section 2
Directors are elected to serve 3 year terms and can serve as
many as 2 consecutive terms. Former directors can reapply to become board
members 1 year after their last term. Directors are only allowed to serve eight
total terms.
Section 3
Board members will be elected by current board members. A
temporary nomination committee will be created to find candidates. Then the
entire board of directors will vote on final candidates, where the vote must
pass by a two-thirds vote.
Section 4
For a motion to pass two-thirds of the entire board must be
in favor or the following quorum requirements must be met: two-thirds of the
board must be present and the vote must pass by a three-fourths vote.
Section 5
The board will meet in its entirety every month. Board
committees will also meet monthly. Special board meetings can be called if
information needs to be communicated before the next regularly scheduled board or
committee meeting. Each board member will be notified of time and location of
the next meeting at a minimum of one week in advance via email.
Section 6
Board members will be placed up for review for removal if
they commit any of the following offences:
- Miss two or more
monthly board meetings within one year
- Fail to disclose a
conflict of interest
- Disclose confidential
information
- Participate in any
anti-military or anti-soldier protests or groups
- Refusal to participate
in or cannot pass a background check
If a board member has committed and of the above offences
they can be removed by a three-fourths vote of the board of directors.
Section 7
Voting will be done in the form of voice votes that will be
tallied and documented by the Secretary. All votes must be called by the
highest ranking board member present.
Section 8
Directors
shall not be compensated for their service except for reimbursement of
reasonable expenses, with the exception of the Executive Director who does not
have a vote on the board.
Article
IV — Officers of the Board
Officers of the Board of Directors will include the officer
positions of President, Vice President, Treasurer, and Secretary. They are
limited to two consecutive terms of three years with a total of 8 total terms
serving as an officer.
Section 1
The President of the board will preside over all board
meetings, call for votes, appoint committees, and ensure that proper records
are maintained and filed as necessary.
Section 2
The Vice President will act as the president in his/her
absence and will help preside over meetings.
Section 3
The Treasurer will oversee financial matter, ensure that
money is deposited promptly in the appropriate accounts, and prepare budgets.
Section 4
The Secretary will take the minutes of each meeting, tally
and document votes, keep official records, and file necessary documents.
Article
V — Board Committees
The board of directors is comprised of five committees: ways
and means, finance, program, nominating, and executive. The role of each committee
is included under the following sections.
Section 1
In this section, the responsibilities of the ways and means
committee include ensuring that adequate funds are available for the
organization to carry out its exempt purpose. These responsibilities include
working with organizational staff and other members of the board to solicit
charitable gifts, carry out fundraising events, and secure foundation and
corporate grants.
Section 2
The responsibilities of the finance committee include
preparing and approving an annual organizational budget, overseeing with the
treasurer the accounting and banking functions of the organization, and
arranging for a certified audit of the organization’s accounts.
Section 3
The program committee oversees and provides advice regarding
the organization’s activities that carry out its charitable purpose. The
committee meets on a regular basis with program staff to obtain information
about the organization’s programs and makes regular reports to the board of
directors about these activities.
Section 4
The nominating committee assumes the tasks of identifying
candidates for election to the board and assembling a slate of officer
candidates to be elected by the full board.
Section 5
The executive committee is made up of the officers of the
board. The executive committee can act on behalf of the board in special
circumstances, but these actions must be approved by the full board of
directors at the next regular board meeting.
Section 6
The president of the board may establish special committees
to undertake designated responsibilities on an as-needed basis.
Article
VI — Dissolution
Dissolution must be proposed by the executive board and
passed by a three-fourths vote by all board of director members. In the result
of dissolution all assets will be transferred to the United Service
Organization (USO).
Article
VII — Amendments to the Bylaws
Section 1
All
bylaws will be reviewed by the executive committee every three years. These
bylaws may be amended subject to approval of a vote of two-thirds of the
sitting directors.
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